Issue 1/2006

20 January 2006

A Newsletter from LegalSuite Software
 

We are proud to announce a couple of new additions to the LegalSuite "family".

Cindy Ball (now Kruger) got married on the 28th of December 2005. Cindy, we wish you lots of happiness and best of luck!

The stork was also very busy on Monday 16th January 2006.  Jennifer Daly had a little baby boy and Guido Rautenbach, our Mpumalanga agent, had a little girl. Congratulations guys! May your little bundles bring you lots of joy and happiness!

In this issue:
Know your program - The Consolidation process
Tip of the Day - "Right Click" menus in LegalSuite

Conveyancing - Law Messaging
Bits & Pieces
Humour Dept
LegalSuite Christmas Party - 2005

Know your program

The Consolidation process

LegalSuite offers three Consolidation Methods for you to choose:

  i. Full Consolidation: If you select full consolidation the system creates a transaction that transfers the balance of the individual matters to the consolidated matter which offsets the business debits and trust credits of the individual matters against each other.  This is used if you require one long tax invoice that incorporates a summary of each matter’s balances at the top followed by the individual matters and their transactions.
 ii. Consolidate Balance Only: This option creates a transaction that transfers the balance of the individual matter to the consolidated matter which offsets the business debits and trust credits of the individual matters against each other.  This is used when you require separate tax invoices for each individual matter plus a separate summary tax invoice of the balances of each matter.
iii. Consolidate Invoice Only: This option does not create a consolidation transaction and so there is no offsetting of individual business debits with trust credits.  This is used when you require one tax invoice incorporating all individual matters and their transactions.

How it works:

1. The First Step would be to open a matter on LegalSuite that can act as the Consolidated Account.

  Under the General Tab, the process would be the same as opening the individual matter except for that the File Reference would be (matter code)/99999 and the Matter Type would be Consolidated.

Under the Accounting Information Tab, the Consolidation Method would remain No Consolidation as you can never consolidate a matter to itself.
2. The second step would be to mark the individual matters for consolidation.  In this case, under the Accounting Information Tab, you would need to change the Consolidation Method to Full Consolidation, Consolidate Balance Only or Consolidate Invoice Only and obviously select the relevant consolidation matter under Consolidate To.

Note: Should you wish to consolidate more than one individual matter at a time, you need to tag the relevant matters, go to the File Menu, Tagged Matters and select Modify Tagged Matters.  Select the Accounting Information Tab and change Consolidation Method and Consolidate To options.
3. To run the consolidation process, you need to go to the Batches Screen, Special and select Consolidation.  This option creates a consolidation batch which transfers the balances from the individual matters to the consolidated matter by journal.
  If the batch is correct, click to post the Consolidation Batch.

Article submitted by Lisa Beswetherick.
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Tip of the Day

“Right click” menus in LegalSuite.

In LegalSuite we have several other menus besides the obvious ones like the ones on the Top Toolbar or the Icon buttons.

When you Right Click on most of the yellow screens in the program you will get a pop up menu, with different options regarding that particular screen.


For instance, when you right click on the All Matters screen you will have a pop up menu that looks like this:

This will give you instant options that are also available on other menus.

Next time you use LegalSuite, try to use this function - you may be pleasantly surprised!

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Conveyancing - LAW Messaging

Critical CDL Milestones and Timelines

It is extremely important that you adhere to the milestones and timelines prescribed by the banks to ensure that all the parties involved in the registration of the bond can track the progress of the matter at all times.  These messages that are sent between the banks and the attorneys also enable L@W to draw performance graphs and statistical information reflecting your firm’s performance and the national average.
 
Message Type: Description: Timeline:
MT27 Initial Instruction Day 1
MT17 Acknowledgement Day 1 - Automated
MT65 Bond Classification As soon as possible
MT34 Client Contacted Day 2
MT48 Client not contacted notification Day 2
MT69 Confirmation of Legal Property  
MT13 ATP details  
MT70 Debit Order details  
MT71 New postal address details of Mortgagor  
MT73 Know your client / FICA  
MT31 Mortgagor signed docs Day 14
MT35 Unable to get docs signed Day 14
MT6 Documents sent notification Day 15
MT46 Documents received by the bank  
MT51 Conditions not Met (any time)
MT4 Lodgement Day 23
MT7 Prep Day 39
MT5 Registration Notification Day 40
MT64 Details of registered docs  
MT33 Security documents sent  

Please note:

If you get an Amended Instruction, you then start again from MT34 "Client contacted". The banks need to know that the client has been advised of the changes to his bond application.

Use MT10 "Free Format" only for general information and only if there is no other message type that would serve the purpose. "Free formats" takes lowest priority at the banks because of the high volumes being sent.

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Bits & Pieces

ATTORNEY CIRCULAR NO. 59/2005 - BOND PLUS PAYMENT OF TRANSFER DUTY PRIOR TO REGISTRATION EFFECTIVE 13 DECEMBER 2005

Effective 13 December 2005, FNB Homeloans requires the following information in order to effect Bond Plus payments for transfer duties prior to lodgement of bonds.
 
1. Authority for Payment must stipulate the amount in respect of Transfer Duty (which is only payable prior to registration for lodgement) to the FNB HomeLoans BondPlus Costs Suspense account 92001351125, branch number 258805. The remaining costs are to be listed separately, which will be payable on registration of the bond
2. Your proforma statement must contain the following information, which is to be sent to FNB HomeLoans on request for the Transfer Duty costs.
  * Client’s name..
  * Home loan account number.
  * Property details.
  * Detailed breakdown of attorney’s invoice.
  * The total bond amount to be lodged/registered.
  * Amount to be paid to the attorney for lodgement.
  * Attorney’s banking details.
3. All documents are to be signed by purchaser and are
  * to be forwarded to Document Management Department, 8th Floor,
  * to be scanned and checked, and
  * FICA requirements to be in place.
4. Authority by Document Management to proceed with registration is required.
All the above must be adhered to prior to the payment being effected.
5 All requests for payment of BondPlus costs and queries are to be done via the following e-mail address  bondplus@fnb.co.za.

*For security reasons this attachment has been removed*

SA Deeds offices going digital - 2005/12/28

Deeds registries at six centres in South Africa have begun converting from dual-head microfilm cameras to digital scanners for use in archiving by microfilm, according to the Department of Land Affairs' annual report for 2005.

To read the complete article on Property 24, click here.


Nedbank - AlphaBond for first-time homebuyers
 

If you are new to the property market, AlphaBond can make owning your first home as simple as it should be. AlphaBond allows you to structure your finances more effectively by assisting you with those costly start-up costs or helping you to improve your cash flow:

  • Option 1. All start-up costs are included in your homeloan.
  • Option 2. Take an initial three months payment holiday.

For more information, click here.

FNB - SA housing prices to see 12-15% growth 2006

South Africa's residential house prices should see a deceleration in growth to between 12% and 15% in 2006, from an estimated 20% in 2005, according to new FNB property economist John Loos.

To read the complete article on Property 24, click here.

House Price Growth In December Down By 1% - 2006/01/11

According to the December Absa House Price Index released on Wednesday, nominal house price growth declined to 14.7% y/y in December from 15.7% y/y in November and down sharply from 30.8% y/y in January.

To read the complete article on Property 24, click here.

Body corporates face clampdown

A new protection mechanism has recently come into effect that has far-reaching consequences for sectional title owners. The Act offers protection with regard to poor debt management by the body corporate to sectional title owners who are members of the unit's body corporate.

To read the complete article on Property 24, click here.

Appeal court rules that banks may attach and sell homes to recover debts

Commercial banks achieved a victory in their continued struggle against bond payment defaulters. In a unanimous ruling by the five appeal court judges, who pronounced this to be a test case, the banks were given the green light for sales in execution of defaulted payers' homes.

To read the complete article on Property 24, click here.


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Humour Department

         

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LegalSuite Christmas Party - 2005

LegalSuite Christmas Party 2005

Christmas parties can often be very boring as you tend to always do the same thing year after year. This year we decided on something different. We had a team building event instead.

This was loads of fun. We had the guys from "Fusion Cooking" to organise and facilitate the event. We split up into two groups with our two "Pregnant Fairies" as team leaders and the "cooking" started, we still don't know which team was the eventual winner! It was a very enjoyable afternoon with everyone being involved in some way or another in the preparation of the food. It certainly was something very different and will be a Christmas Party remembered for many years to come!


Team "Hot Stuff"
(
Back, from left to right)
Eugene, Bev, Jennifer, Richard
(Front, from left to right)
Cher, Lauren, Manola, Patrick


Team "Durban Poison"
(From left to right)
Rick, Angelique, Jenny, Ina, Cindy, Lisa, Nick, Susan
 

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If you have any questions, queries or comments about this newsletter, please contact Susan Brown: susan@legalsuite.co.za

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