ABSA - Receiving Instructions via the ABSA Web Service

 

Revised: 24 November 2009

 

Introduction:

 

ABSA has developed a new Web Service to send bond instructions to their panel Attorneys. This system replaces the current “RegiBond” system.  The ABSALink icon has been replaced by a new tab on the Desktop called ABSA Instructions, to bring it in line with the FNB Instructions and LAW Instructions tabs.

 

The RegiBond Module that you currently use for downloading ABSA instructions and making payment advices, will be terminated at the end of November 2009.  From 27 November 2009 you will download the Bond Instructions from the ABSA Bond Centre, without the use of the RegiBond Module using the new ABSA Web Service.  The Bond Instruction will be imported into your LegalSuite system which will enable you to produce the ABSA documents that do not reside on the ABSA Bond Centre.

 

The ABSA Bond Centre will support capture of the payment details for the purposes of producing the Loan Debit Authority document via the ABSA Bond Centre. (ATP)

 

The RegiBond Module will still be supported for payments and instruction download until 30 November, after which payment advice may only be made via the Bond Centre.

 

The ABSA Bond Centre supports milestone synchronization and in a future phase of the development of this system, LegalSuite will be able to download the milestones you have completed on the Bond Centre and update the relevant Reminders on the Matters in LegalSuite.

 

CONTENTS

 

1.         Locating the ABSA Instructions Tab

 

2.         Using the ABSA Instructions Tab

2.1      Download Messages from the ABSA Web Service

2.2      Import new Messages into LegalSuite

 

1.       Locating the ABSA Instructions Tab

 

          The ABSA Instructions can be downloaded and imported in the ABSA Instructions Tab as shown below:

 

 

 

2.       Using the ABSA Instructions Tab

 

          To access the Instructions click on the ABSA Instructions Tab and the following screen will appear:

 

 

          You will find the following icons on the ABSA Instructions tab and they are used as follows:

 

Select…

To…

Download messages from ABSA via the ABSA Web Service.

Import new messages into LegalSuite

 

2.1.    Download Messages from the ABSA Web Service

 

          This option allows you to check for messages waiting to be downloaded for all branches (if your firm has more than one branch)

 

          Click on the  icon to check for new instructions and messages that are waiting to be downloaded for all branches (If multi-branch):

 

 

          The first time that you check for new instructions, you will be asked to select your L@W certificate:

 

 

NOTE:  Make sure that you select the certificate for you firm and not your personal certificate.

 

          Enter the password for your certificate:

 

 

          After selecting the certificate on first use, you will not be requested to select a certificate again but you will merely be prompted to enter your password.

 

          Any new instructions waiting to be downloaded from the Bank will be received and will be ready to be imported into LegalSuite.

 

 

          To check which instructions were downloaded you can click :

 

 

 

2.2     Import new Messages into LegalSuite

 

          Once the messages have been downloaded into the Database it is necessary to then import them into LegalSuite to create the new bond matter. This is done by clicking on the  icon.

 

 

          This screen will appear to inform you that messages are being imported.

 

 

          The following screen will be displayed to advise you that any new instructions and messages have been successfully imported into LegalSuite.

 

 

          If you wish to print this screen, click on the  icon.

 

          When a new Instruction is received, LegalSuite will create a new matter and a File Ref will be allocated to it (as below).

 

 

NOTE:  The red + legend icon to the left of the File Ref indicates that this is new Instruction.  Click on the + to view the Instruction in the ABSA Instructions tab.  Once you have viewed the Instruction the legend will change to a green + legend icon to indicate that you have viewed it.  This enables you to see at a glance which new Instructions have been imported but not yet attended to.