NEDBANK BUSINESS ONLINE BANKING

Author:                       Laura Stewart

Date:                           January 2009

Audience:                   Bookkeeping/Agents

Summary:                   Importing Batches in Nedbank Business Online Banking

CONTENTS:

· Introduction

· File Formats

· How to capture Electronic Payments on LegalSuite

· Sign–on to Nedbank Business Online Banking

· Steps to Import the payment batch

· Conclusion

Introduction:

We have a feature on LegalSuite that can assist you with payments if you use a business on line banking facility. This feature allows you to export your payment batch and import the batch when logged on to Online Banking. Save this batch file in a folder and when doing your Internet banking, you merely import the file and it creates the payments for you.

Firstly we will have a look at how to capture and export these transactions in LegalSuite. Secondly we will look at how to import these transactions in to your Nedbank Online banking.

File Formats:

The payment batch can either be exported in LegalSuite as txt file or csv file depending whether or not you have inserted a seed number on the banking details for Nedbank on LegalSuite. With Nedbank you get a certain type of account that requires a seed number – it is a unique identification number given by the bank to each attorney that the bank recognizes. To insert this seed number in LegalSuite:

· Click on the business ledger icon the Business Ledger screen will appear (Fig 1):

Fig 1: Business Ledger Screen

· Select the Nedbank Bank Account

· Right click change on the highlighted account.

The following screen will appear (Fig 2):

Fig 2: Record Will Be Changed Screen

· Select the Banking Info tab and click on the Seed No icon and fill in the number.

· Click OK

If you fill in this seed number in the business ledger when you export the payment batch it will create a txt file. If you do not fill in this seed number and you export the payment batch it will create a csv file.

How to capture Electronic Payments on LegalSuite:

Enter a payment batch in the usual way, with all the relevant information but change the voucher description to Electronic Payment (Fig 3):

Fig 3: Business Payment Will Be Added Screen

· Click the OK button

· Click on the  icon and select electronic payments. The following screen will appear (Fig 4):

Fig 4: Electronic Payment Screen      

Click on the relevant icon, in this case, the account is for Nedbank and therefore, the Nedbank Icon must be selected.  This is because each bank has a different format of text file.

The following screen will appear (Fig 5):

Fig 5: Create Electronic Payment Screen

This will create a file called Nedbank.txt

Select a folder and click on Save.

Sign-on to Nedbank:

First you will need to log on to the following URL: http://www.nedbank.co.za. Once you are on this page you will then click on Internet Banking whereby you will fill in your Profile ID, Pin and Password.

The home page will now be displayed.

Steps to Import the Payment Batch:

· Click on Transactions – Payments – Import Batch Payments.

The following Import Batch Payment screen will appear:

· Select the correct file format of your file.

· Click on Browse and select your file that you have saved.

· Click on Import Batch once you have selected the correct file.

The following Batch Payment Import screen will appear:

· At the bottom of the screen click on Submit Batch.

The following Batch Payments Confirm screen will appear:

· Click on the                                                  icon at the bottom of the screen.

The following Authorisation screen will appear:

You may now print the batch to keep on file.

Conclusion:

This whitepaper will assist you in importing your batches in Nedbank Business Online Banking quickly and effectively.